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La Salle Institute
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La Salle Institute

Constitution and By-Laws
of the
La Salle Institute Alumni Association
(Draft 1 2006)


Article I – Name

 

Section 1.         This organization shall be known as the La Salle Institute Alumni Association.

Article II – Purpose

Section 1.         To keep the members in contact with each other and La Salle Institute.

Section 2.         To promote the interest and welfares of La Salle Institute.

Section 3.         To provide financial assistance to La Salle Institute for operational support, for scholarship assistance and/or for other objectives as outlined by the Principal and officers of the Alumni Association.

 

Article III – Membership

Section 1.         All graduates of La Salle Institute shall be members by right.

Section 2.         Honorary members shall be inducted into the Alumni Association upon the recommendation of the Principal of the school and majority vote of the Board of Directors.

 

Article IV – Officers 

Section 1.         The officers of this organization shall be:

  1. President
  2. President-elect
  3. Vice President
  4. Moderator

Section 2.         The term of office for President, President-elect and Vice President shall not exceed two (2) consecutive one (1) year terms unless voted upon by a majority of the Board of Directors.  An officer filling out an expired term shall be eligible for re-election to the same office.

 

Article V – Board of Directors

Section 1.          The Board of Directors shall consist of:

  1. The officers of the organization
  2. The immediate Past President
  3. Six (6) to eight (8) alumni at large
  4. Ex-officio members shall be the Director of Advancement and the Assistant Director of Advancement

Section 2.  The President of this organization shall act as the Chairperson of the Board of Directors.

Section 3.  The decisions of the Board shall be subject to the approval of the Principal of La Salle Institute through the Moderator, in cases where such decisions affect the running of the school.

Section 4.  Any vacancy occurring among the current officers between elections shall be filled by a majority vote of the Board of Directors, with the candidate presented by the Nominating Committee.  Such member of the Board shall serve for the un-expired term of his predecessor.

Section 5.  Any vacancy on the Board of Directors, occurring among the at large positions, shall be filled by appointment by the President with the approval of the officers.

Section 6. Any vacancy occurring on the Nominating Committee during the year shall be filled by a majority vote of the Board of Directors.

Section 7. The Board of Directors shall meet a minimum of four (4) times per year.  Special meetings shall be called by the President or at the request of three (3) or more members, with approval of the Moderator.

 

Article VI – Qualifications, Duties and Powers of the Officers and Board

Section 1. Board of Directors

  1. The Executive power of this organization shall be vested in the Board of Directors, which shall have charge of the affairs and funds of the organization and shall have the power and authority to exercise and perform all acts and functions in accordance with these By-Laws.
  2. The Board of Directors shall act in an advisory capacity to the President.
  3. The term of office for President, President-elect and Vice President shall not exceed two (2) consecutive one (1) year terms unless voted upon by a majority of the Board of Directors.  An officer filling out an expired term shall be eligible for re-election to the same office.

Section 2. The Executive Committee

  1. Shall be a sub-committee of the Board of Directors and shall consist of the President, Past-President, Vice-President, Moderator, Director of Advancement and Assistant Director of Advancement.
  2. Shall meet at the request of the President or Principal to conduct business that cannot wait until the next scheduled Board of Directors meeting and that might not require the calling of a special meeting.
  3. Any action taken shall be approved by the Board of Directors at the next meeting.

Section 3. The President

  1. Shall be an alumnus of La Salle Institute.  The President’s term shall not exceed two (2) consecutive one (1) year terms unless voted upon by a majority of the Board of Directors.
  2. Shall be the chief executive officer of the organization and shall preside at meetings of the organization and of the Board of Directors.  He shall keep the President-elect and Vice President informed at all times of the business of the organization and must work closely with the Director of Advancement in formulating a sound financial program.  He, or a member designated by him, shall represent the organization at all functions where representation is deemed advisable.
  3. Shall provide each board member and members at large with a folder including a copy of the Constitution and information pertaining to their duties.
  4. Shall turn over all records to his successor
  5. Shall be a member of the Board of Trustees of La Salle Institute (ex-officio).

Section 4.  President-Elect

  1. Shall be an alumnus of La Salle Institute.  The terms shall not exceed two (2) consecutive one (1) year terms unless voted upon by a majority of the Board of Directors.
  2. Shall act as an aid to the President and shall perform the duties of the President in his absence.  He shall work closely with the President on all matters relating to the business of the organization.
  3. In the event of a special problem with terms because of illness or death, the Board of Directors would address the problem.

Section 5. Vice-President

  1. Shall meet the same qualifications as the President.
  2. Shall act as an aid to the President-Elect in all activities.
  3. Shall coordinate the speakers for the general meetings.

Section 6. Past President

  1. Shall be advisor to the President.
  2. Shall act as Chairman of the Nomination Committee.
  3. In the event of the Past President not being active, the President shall appoint another Chairman.

Section 7.  Moderator

  1. Shall be appointed by the Principal.  He shall act as a liaison officer between the Principal and the Alumni Association.
  2. Shall be ex-officio member of all committees and shall approve all activities and business of the organization in the name of the Principal.

Article VII – Committees

Section 1.         The President shall appoint the chairmen of all committees from the general (active) membership, before installation at the Homecoming.  The Chairmen shall serve for one (1) year and may be re-appointed.  The personnel of each committee shall consist of members designated by the Chairman with approval of the President.

Section 2.         Committee Chairmen shall be alumni of La Salle Institute.  Special committees may be created as needed by the President with the approval of the Board of Directors.

Section 3.         Chairmen of all committees shall make a report when necessary at the regular meetings.  All reports shall be submitted to the President.

Article VIII – Nominations and Elections

Section 1.         Nominations shall be for a two (2) year term.

Section 2.         Nominations and Elections shall be read by the Recording Secretary at the appropriate meetings.

Section 4.         The Past President shall appoint two (2) members from the membership at large in February to serve for one (1) year.  The Nominating Committee shall consist of:  Past President, who shall serve as Chairman, current President, Vice-President, and Moderator as ex-officio members and the two members as noted above.

Section 5.         Any member of the organization in good standing may submit, in writing, the name and qualifications of possible officer candidates to the Nominating Committee, no later than March 1st of each year.

Section 6.         The candidates shall be personally contacted in the month of March by the Moderator to obtain their acceptance of the nomination, before presentation of the slate.

                        The Nominating Committee should present the slate at the April meeting and entertain any further nominations from the floor.  In the event of the slate running unopposed, the Board of Directors will approve the slate of officers at their May meeting.  Otherwise, candidates shall be elected by a majority vote of those present at the May general meeting.

Section 7.         Installation of new officers shall take place at the annual Homecoming.

Section 8.         The Nominating Committee shall serve throughout the year and shall propose to the Board of Directors a candidate to fill any vacancy that may occur among the current officers during the year.

Section 9.         Any vacancy occurring on the Nomination Committee during the year shall be filled by an appointment of the Chairperson.

Article IX – Meetings

Section 1.         Board meetings will be scheduled by the Board of Directors at the beginning of the school year.

Section 2.         Board of Directors’ meetings may also be called at the direction of the President and Moderator.

Section 3.         A quorum shall consist of not less than one more than fifty (50) percent of the sitting members of the Board of Directors and the Board shall act by majority vote of the quorum present.  Directors constituting less than a quorum who has gathered for a meeting pursuant to proper notice shall have the power to adjourn the meeting from time to time until a quorum shall have been assembled.  Notice of such adjournment shall be given to all Directors.

Section 4.         Solicitation or commercial requests shall be submitted in writing to the Board of Directors for approval.

Section 5.         The order of business shall be:

  1. Opening prayer
  2. Reading and approval of the minutes of last meeting
  3. Unfinished business
  4. New business
  5. Announcements
  6. Closing prayer
  7. Adjournment


Article X – Policies

Section 1.         Each year there will be an “All Souls Remembrance Mass” for the repose of the souls of all alumni.

Section 2.         The name or program of the organization or its officers in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any other purpose than the regular work of the organization.

Section 3.         Meeting Notices – Members shall be notified of meetings by the Director of Advancement.

Section 4.         All officers and Board Members shall have no more than three (3) unexcused absences per year; such absences will result in suspension of voting privileges.

Section 5.         The annual year for Officers, Board Members and fiscal responsibility shall be July 1 to June 30.

Section 6.         The Board of Directors shall meet at least quarterly, at a pre-determined location and time; such meetings shall be open to all alumni.

Article XII – Amendments

Section 1.         This Constitution and these By-laws may be amended at any regular meeting of the organization by a two-thirds vote of the members present and voting, provided notice of the proposed amendment was given at the previous meeting.

Section 2.         This Constitution and these By-laws shall become effective immediately when enacted by a majority of the current Alumni Association Executive Committee present and voting.